Meal charges and cash collected during delivery is automatically posted to the client ledger during Delivery Confirmation. In addition our software has a Ledger Posting facility allowing you to post positive and negative adjustments and receipts to each clients ledger.
Our system has a flexible ledger system that allows you to have either a single ledger for a client, or separate ledgers for each ‘Meal Source’ for a client if desired.
An allocations facility allows you to manually allocate transactions if you desire, alternatively the system can automatically allocate against the oldest balance.
You can access a client’s ledger(s) easily from against their account.
Deliveries are automatically grouped into Weekly entries, and individual daily deliveries can be seen at the click of a button. Allocations can also be viewed in a similar way.
Ledger totals are shown for the Brought Forward Balance (i.e. transactions that are fully posted), Non-Posted Deliveries and Receipts (held against unconfirmed route sheets) and finally the Carried Forward Balance.
Client Invoicing & Statements
Your credit account clients can be invoiced either on a weekly or monthly frequency. The invoicing frequency is defined against the clients account(s).
Invoices are generated in a batch, or can be generated individually per client. Invoices are allocated a unique invoice number, and a re-printing facility is available.
Statements can also be generated in a batch or individually. You can select a transaction date range and also show an advanced meal cost if desired.